Managed identity
Employee details, approved designs and organisation structure resolve into one controlled email signature.
Centrally governed email identity
Every email. One approved identity.
SMARTmail keeps employee signatures, approved designs and campaign banners consistent—while giving each organisation a clear, controlled delivery workspace.
✓Automatic Outlook delivery
✓Organisation-isolated access
✓No message-content access
IDENTITY WORKSPACE
Delivery overview
ProfileVerified
DesignApproved
DeliveryReady
Approved Employee
Role · Department · Organisation
email@organisation.com
CURRENT CAMPAIGN
One audience. One effective result.
New MailFull approved identity and active campaign
Reply & ForwardCompact signature without campaign clutter
Remote updatesDesign changes flow through without reinstallation
One controlled platform
Built for consistency without losing flexibility.
Organisations govern the brand, employees receive the correct identity, and campaign owners can see exactly who receives what.
Automatic delivery
Supported Outlook clients request the current approved signature when a message is composed.
Clear campaign targeting
Choose named employees or organisation groups, then verify the single effective campaign in the delivery map.
Approved design library
Keep full and compact signatures, brand assets and accessible image descriptions under central control.
Versioned email assets
Newly published logos and banners keep permanent URLs so future replacements do not invalidate old messages.
Visible delivery proof
Preview templates, verify public campaign images and review the employee-level outcome before rollout.
Working flow
From organisation data to the next email.
The operational path stays simple and reviewable from foundation through delivery.
Connect people
Map active employees and their organisation structure.
Approve identity
Publish the correct full and compact signature designs.
Assign campaign
Choose one audience method and confirm the effective delivery map.
Compose normally
The supported mail client inserts the current approved result.
Bounded by design
Identity delivery—not mailbox surveillance.
SMARTmail manages approved signature HTML and delivery state. It does not need to collect the subject, recipients, message body or attachments.
Organisation isolationAccess and data remain scoped to the correct organisation.
Controlled rolloutSelected employees can be piloted before broader delivery.
No message contentSignature operations are kept separate from email content.
Auditable changesAdministrative campaign and identity actions are recorded.
Ready when you are
Sign in securely
Open the identity workspace.
Manage organisations, approved designs, campaign delivery and employee identity from the protected SMARTmail portal.